Council Secretary

RESPONSIBILITIES & EXPECTATIONS

Position: Council Secretary

Reports To: President

Responsibilities & Expectations:

• Distribute the Council's meeting agenda, as developed by the Executive Committee, by placing a copy in members' boxes no later then the preceding Sunday of the scheduled meeting.
• Take and report the minutes of Council Meetings. Minutes to be completed in writing within 7 days of the meeting.
• Keep a permanent record of all minutes of the Congregation's Meeting
• Notify members of the Congregation's Meeting of the date, time and place of regular and special meetings.
• Work with the Church Secretary in other responsibilities as assigned
• Prepare a summary of the minutes to be included in the upcoming issue of The Vine and The Branches.
• Handle Council communications. Present incoming letters and mailings to the Council for consideration when warranted. Prepare letters at the request of Council or the President.
• Receive all other records, reports and minutes and properly store them in the Church archives.
• Deal with special situations as they arise.

Education and Experience:

• Graduation from an accredited high school required.
• A minimum of 3 years secretarial experience required.
• Experience in a church or social ministries environment preferred.
• Experience with office machinery, including copiers, microcomputers, record keeping and filling systems, is required.
• Proficiency in the personnel computer skills.

Personal Attributes:

• Friendly, courteous, professional and businesslike demeanor.
• Diplomatic, tactful, & even-handed in dealings with all.
• A genuine liking for and acceptance of people from all walks of life.
• Deals well with ambiguity.
• Capable of dealing with several issues at once.
• Unflappable in tense times.
• Energetic and enthusiastic.
• A self-starter who can work with minimal supervision.